Importing Content Objects

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Overview

You can copy content from one Library to another by exporting from the source Library and then importing them into the destination Library. typically, you would do this where you have a two-Library set-up (Development and Production), or where you want to re-use content across projects or clients that have their own Libraries.

You can also use this functionality to take a backup of your content (this is highly recommended in a Single-user installation). If you need to restore your content you can simply import it back into the same Library. However, bear in mind that you cannot do a selective import - UPK will import everything in the .odarc file (but see below for a workaround).

Procedure

To import one or more documents, carry out the following steps:

  1. Make sure that you have a .odarc (OnDemand Archive) file that contains the Content Objects that you want to import into your Library. This should be saved somewhere on your workstation.
  2. Select menu option Tools | Import | Documents....
  3. Under Select content to import, click on the Browse button, then navigate to the directory .odarc file from Step 1.
  4. Under Import content to, click on the Browse button and navigate to and select the folder within the current Library into which you want the content to be imported. This will default to /Import, and this folder will be created if it does not already exist. Note that UPK will create the full path from the source Library below the selected location - even if the .odarc file only contains Content Objects from a single sub-sub-subfolder in the source Library. If you want to import the content into exactly the same folder location as it was in in the source Library, then specify an import location of /.
  5. If you are importing Content Objects that already exist in the destination Library, and you want to overwrite these with the imported version, then make sure that you select Overwrite existing documents. Otherwise, any existing Content Objects will not be imported (and you will receive a message stating as much).
  6. Click on Import.

Performing a partial import

You cannot import only selected files from a .odarc file. However, you can use the following workaround:

  1. Make sure that you have nothing checked out
  2. Import the .odarc file
  3. Display all files that are checked out to you (use the Checked out to me view
  4. Make sure that the Version column is displayed
  5. Locate all of the files that have a Version of New, and delete the ones that you did not want to import
  6. Locate all of the files that have a Version of 1 or greater, and cancel the check-out of all of the ones that you did not want to import
  7. Check in the rest

Note that this only applies to a Client/Server implementation.

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